Grant Description

ExpectedOutcome:

This Call aims at accrediting recognised Higher Education Institutions located in eligible countries, which have operational capacity to take part in Erasmus+ Programme’s activities, such as learning mobility of individuals and/or cooperation for innovation and good practices.

As of this year, there is only ONE TOPIC. NO LIGHT PROCEDURE any longer. Therefore ALL PARTS of the APPLICATION FORM PART B should be filled in.

HEIs should indicate their Erasmus code in their application, if they already have one, and use their existing PIC. OIDs cannot be used!

1.   Eligible countries: as described in the Call document. 

     Erasmus+ Programme Countries:

-         EU Member States (including overseas countries and territories (OCTs))

-         non-EU countries: listed EEA countries and countries associated to the Erasmus+ Programme (associated countries) or countries which are in ongoing negotiations for an association agreement and where the agreement enters into force before grant signature

2.   Eligibility and admissibility conditions: as described in the Call document.

 In order to be eligible, the applicant must:

-         be a higher education institution (HEI) (public or private) and

-         be established in one of the eligible countries, i.e.:

-         Erasmus+ Programme Countries:

-         EU Member States (including overseas countries and territories (OCTs))

-         non-EU countries:

-         listed EEA countries and countries associated to the Erasmus+ Programme (associated countries) or countries which are in ongoing negotiations for an association agreement and where the agreement enters into force before grant signature

Higher education institutions (HEIs) — These are institutions which offer recognised degrees or other tertiary level qualifications and other comparable institutions at tertiary level, if recognised by the national authorities. The applicant must be recognised as higher education institution by the national authority of its country. After closure of the call, the national authorities will be asked by EACEA to confirm that they are recognised in their countries. 

In order to be admissible, proposals must be submitted electronically by the deadline, be complete and contain all the requested information:

-    Application Form Part A — contains administrative information about the applicant.

-    Application Form Part B — contains the technical description of the project (EPS, HEI profile and organisation and management structure) (to be downloaded from the Portal Submission System, completed in all of its parts, and and re-uploaded). 

Proposal page limits and layout: Please refer to Part B of the standard proposal template.

 Applications are limited to maximum 25 pages (Part B). Evaluators will not consider any additional pages.

3.   Evaluation

Evaluation criteria, scoring, threshold and process are described in the Call document.

 In addition to admissibility, and eligibility criteria, the applications will be evaluated against these award criteria.

Relevance of the Erasmus Policy Statement (EPS):

-         The Erasmus Policy Statement is clear, consistent and relevant.

-         The Erasmus Policy Statement reflects on the relevance of the Erasmus+ Programme within the applicant’s institutional internationalisation and modernisation strategy.

-         The Erasmus Policy Statement reflects on the planned implementation of the Erasmus+ actions and how these will contribute to achieving the objectives of the applicant’s institutional strategy.

-         The targets and indicators are described when explaining the envisaged impact of the participation in the Erasmus+ Programme.

Quality of organisation and management:

-         The applicant shows qualitative levels of general management, including internal management structure, human resources and mobility/project organisation from preparation through to recognition, dissemination and evaluation.

-         The applicant has the capacity to implement the activities in place and ensure their sustainability.

-         The applicant demonstrates its commitment to quality management, with emphasis on human resources and sustainable structures of cooperation and communication.

Implementation of the ECHE principles:

-         The application reflects on adequate procedures for full automatic recognition of all credits gained for learning outcomes achieved during a mobility period abroad/ a blended mobility. The application should reflect on the necessary measures to achieve:

-         a correct use of learning agreements, including online learning agreements

-         the inclusion of appropriate information on learning outcomes, volume of workload (credits) and grades in the transcripts of records

-         achieving full automatic recognition of credits and the recognition of grades (if appropriate) after outgoing mobility

-         a clear and easy path for students to appeal in case full automatic recognition is not achieved

-         the provision of full information on the grading system in the inter-institutional agreements

-         the provision of grade distribution tables, together with transcripts of records (whenever grades are used)

-         the transparency of the course catalogue (following the rules of the ECTS Users’ Guide, explaining how the information will be provided in a timely manner and providing a link to the course-catalogue.

-         The application reflects on adequate procedures for staff recognition when it comes to participation in mobility and in European and international cooperation projects.

-         The application reflects how the Higher Education Institution will adhere to the ECHE principles (cf. the ECHE guidelines) and details the procedures in place to participate in the Programme activities.

-         The applicant institution demonstrates a commitment to further develop the implementation of the new ECHE principles, notably:

-         ensuring full and equitable access to participants from all backgrounds, paying particular attention to those with fewer opportunities

-         having in place a well-explained methodology for allocating ECTS credits. If this is not the case, it must be explained why the applicant is not yet using ECTS credits and how they plan to implement it in the future

-         putting measures in place to implement the European Student Card Initiative

-         promoting the programme’s Erasmus+ mobile App to students

-         implementing and promoting environmentally-friendly practices in the context of the Erasmus+ Programme

-         promoting civic engagement and active citizenship amongst outgoing and incoming students before, after and during mobility.

The Application Form will also require statistical information on the HEI profile and previous activities. This information is NOT part of the award criteria, but will be used to verify whether commitments and planned activities are realistic, considering the institution's profile.

Each award criterion will be scored as fulfilled or not fullfilled (Yes/No). Only institutions that pass all three criteria will be certified. Other applications will be rejected. 

4.   Indicative timetable for evaluation and grant agreement: as described in the Call document.

Publication of the call:                                         February, 22 2022

Deadline for submitting applications:                   May,3  2022 17:00 (Brussels Time)

Evaluation period:                                                May-September  2022

Information to applicants:                                     October 2022

5.   Proposal templates, guidance and model grant agreements (MGA):

  Standard proposal template

The application template should be downloaded from the submission service. The template available here is for information purposes only. 

  Call document